Do I Need to License All Users to Back Up Only Shared Drives in Google Workspace?

No, you do not need to purchase licenses for all users on your Google Workspace to backup only Shared Drives. To calculate the licenses required, get the total storage of your Shared Drives from your Google Admin Console. 

Each SysCloud's backup license provides 75GB of storage. So, if you have 750GB of data in your Shared Drive, the number of licenses required are: 

750 ÷ 75 = 10 → You’ll need 10 licenses 
(If the total was 763 GB, then 763 ÷ 75 = 10.17 → round up → 11 licenses)

To back up only Shared Drives during your first job in the free trial, skip user selection in Step 3. In Step 4, choose Google Workspace, then select Shared Drives and pick the specific drives you want to protect. You do not need to add individual users during this setup. 

Here are the detailed steps. 

Step 1: - Name the backup job and give a description (optional). Click on “Next.

Step 2: - Connect your Google Workspace Account 

Step 3: - Select Google Workspace from the list of connected clouds and move to the next step. You don't have to select the users, as you are looking to backup only Shared Drives. 

Step 4: - Choose Shared Drive and click on 'Select shared drive(s) to backup' to select specific shared drives. 

'Configure auto-backup' will be disabled during free trial. You can enable auto-backup once you have upgraded to a paid subscription. (If auto-backup is enabled, all your existing shared drives will be backed-up and any newly added shared drive will automatically be backed-up in the next backup cycle.) 

Step 5: - In the next step, you can select add-ons. Configure add-on settings by clicking on “Configure” under “Settings” (Add-ons would be disabled if not bought) 

Step 6: - Click on Start Backup