---
title: How to configure folder-level backup for Box using excel upload?
description: Use the Backup by folder sheet to define which Box users and folders should be included or excluded from backup.
---

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# How to configure folder-level backup for Box using excel upload?

### **Overview**

Use the **Backup by folder** sheet to define which Box users and folders should be included or excluded from backup.

The sheet can be used to:

- Include an entire Box user in backup.
- Exclude an entire Box user from backup.
- Include specific folders for a user.
- Exclude specific folders from backup.

Do not rename the sheet or column headers.

### **Column guide**

| **Column** | **How to fill** |
| --- | --- |
| **User name** | Enter the Box user’s email address. Example: john@company.com. |
| **Backup scope** | Select the backup action from the dropdown. |
| **Folder name** | Required only for **Include specific folders** and **Exclude specific folders**. Leave blank for entire-user actions. |
| **Folder URL** | Required only for specific-folder actions. Copy the folder URL from Box. |
| **Sub folder inclusion** | Required only for specific-folder actions. Leave blank for entire-user actions. |

### **Backup scope values**

| **Backup scope** | **What it means** |
| --- | --- |
| **Include entire user** | Back up all folders and files accessible to the user. |
| **Exclude entire user** | Exclude the user from backup scope. |
| **Include specific folders** | Back up only the folders listed for the user. |
| **Exclude specific folders** | Exclude the listed folders from backup. |

#### **Sub folder inclusion**

For **Include specific folders**:

- **Include** backs up the selected folder and its subfolders.
- **Exclude** backs up only the selected folder. Subfolders are not backed up unless added separately.

For **Exclude specific folders**:

- **Exclude** excludes the selected folder and its subfolders.
- If this field is left blank, SysCloud treats it as **Exclude** during upload.

### **Folder URL and folder name**

SysCloud uses the folder ID from the **Folder URL** as the source of truth for backup. Folder name is used only for reference.

If a selected folder is renamed in Box, backup continues because SysCloud tracks the folder ID, not the folder name.

### **Examples**

| **User name** | **Backup scope** | **Folder name** | **Folder URL** | **Sub folder inclusion** |
| --- | --- | --- | --- | --- |
| jake@company.com | Include entire user |  |  |  |
| bruce@company.com | Exclude entire user |  |  |  |
| mark@company.com | Include specific folders | Finance | https://app.box.com/folder/987654322 | Include |
| mike@company.com | Exclude specific folders | Operations | https://app.box.com/folder/987654323 | Exclude |

**Notes before upload**

- For **Include entire user** and **Exclude entire user**, leave **Folder name**, **Folder URL**, and **Sub folder inclusion** blank.
- For **Include specific folders** and **Exclude specific folders**, **Folder name** and **Folder URL** are required.

SysCloud checks the sheet during upload. If any row has missing or conflicting information, the upload summary shows the issue and provides an error file to download.

 \*Available for selected customers 

 

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