---
title: "How to create backup jobs in SysCloud: Best practices and setup guide"
description: After connecting your cloud applications to SysCloud, the next critical step is to set up backup jobs. The “Jobs” page in your SysCloud account is where you’ll define what data to back up, who it belongs to, how long it should be retained, and which apps to include.
---

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2. [Get started with Turbo backup](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en)
3. [Configure backup](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#configure-backup)

# How to create backup jobs in SysCloud: Best practices and setup guide

After connecting your cloud applications to SysCloud, the next critical step is to set up backup jobs. The **“Jobs” page** in your SysCloud account is where you’ll define what data to back up, who it belongs to, how long it should be retained, and which apps to include.

This guide is designed to help you:

- Understand what a backup job is and why it’s required
- Learn what steps to take after your cloud is connected
- Configure your jobs correctly based on your cloud type
- Decide when to create multiple jobs
- Follow best practices to ensure your backup setup is scalable and compliant

Whether you're backing up **Google Workspace**, **Microsoft 365**, **QuickBooks Online**, **Salesforce**, **Slack**, **Box**, **Xero** or **HubSpot**, this article will walk you through the essentials of managing jobs effectively in SysCloud.

**1. What is a job in SysCloud?**

In SysCloud, a **job** is a configuration that defines *what data to back up, from which users or entities, and how that data should be retained*. It acts as a blueprint for how SysCloud performs automated cloud backups in your account.

When you create a backup job, you are specifying:

- **Which users, domains, groups, or accounts** you want to back up
- **Which applications** (e.g., Gmail, Drive, OneDrive, Outlook, etc.) should be included
- **Whether backups should happen automatically** when new users are added
- **How long** the backed-up data should be retained
- **Any exclusions** (e.g., file types or folders you don’t want backed up)

You must create at least one job to start the backup process. Without a job, your cloud data will not be backed up, even if your cloud is connected.  

**Why are jobs important?**

Jobs give you complete control over:

- **What data is backed up** (you don't need to back up everything)
- **How data is stored** (e.g., with or without exclusions, with unlimited or time-limited retention)
- **How your organization is segmented** (e.g., based on departments, regions, or compliance needs)

This flexibility ensures that your backup strategy aligns with your organization’s structure, data policies, and compliance requirements.

**2. What happens when you don’t create a job?**

Even after connecting your cloud, backups do **not** start automatically. Unless you:

- Create a backup job
- Assign users or entities to the job
- Select the apps and retention settings

Until a job is created and configured, no data from your connected cloud will be backed up by SysCloud.

SysCloud requires admin access to run backups because it accesses organizational-level data. Make sure the person configuring jobs has the right permissions.

Also read,

1. [How to set up Google Workspace backup in the SysCloud backup application?](https://help.syscloud.com/create-and-start-a-backup-job-for-google-workspace?hsLang=en)
2. [How to set up Microsoft 365 backup?](https://help.syscloud.com/how-to-set-up-a-backup-for-microsoft-365-using-the-syscloud-backup-application?hsLang=en)
3. [How to set up Google Classroom backup with SysCloud?](https://help.syscloud.com/how-do-i-set-up-a-google-classroom-backup-with-syscloud-1?hsLang=en)
4. [How to set up QuickBooks Online backup?](https://help.syscloud.com/how-to-set-up-quickbooks-online-backup?hsLang=en)
5. [How to setup Box backup?](https://help.syscloud.com/how-to-setup-box-backup?hsLang=en)
6. [How to set up HubSpot backup job?](https://help.syscloud.com/set-up-hubspot-backup?hsLang=en)
7. [How to set up Salesforce backup?](https://help.syscloud.com/backup-salesforce-organization-using-syscloud?hsLang=en)
8. [How to create Backup Job for Microsoft Entra?](https://help.syscloud.com/how-to-create-backup-job-for-microsoft-entra?hsLang=en)
9. [How to create Backup Job for Google Admin Console?](https://help.syscloud.com/how-to-create-backup-job-for-google-admin-console?hsLang=en)
10. [How to create backup job for Google Chat?](https://help.syscloud.com/how-to-create-backup-job-for-google-chat?hsLang=en)

- [Get started with Turbo backup](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#main-content)
  
  
  
  
  
    - [General](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#general)
    - [Account creation](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#account-creation)
    - [Create and configure backup jobs](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#create-and-configure-backup-jobs)
    - [Connect clouds](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#connect-clouds)
    - [Configure backup](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#configure-backup)
    - [Manage archives](https://help.syscloud.com/get-started-with-turbo-backup?hsLang=en#manage-archives)
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    - [General](https://help.syscloud.com/manage-legacy-backup?hsLang=en#general)
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    - [Backup archives](https://help.syscloud.com/manage-legacy-backup?hsLang=en#backup-archives)
    - [Error messages](https://help.syscloud.com/manage-legacy-backup?hsLang=en#error-messages)
- [Google Workspace](https://help.syscloud.com/google-workspace?hsLang=en#main-content)
  
  
  
  
  
    - [Setup Google Workspace backup](https://help.syscloud.com/google-workspace?hsLang=en#setup-google-workspace-backup)
    - [Google Admin Console](https://help.syscloud.com/google-workspace?hsLang=en#google-admin-console)
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    - [Errors](https://help.syscloud.com/google-workspace?hsLang=en#errors)
    - [Sync](https://help.syscloud.com/google-workspace?hsLang=en#sync)
    - [Cloud connection](https://help.syscloud.com/google-workspace?hsLang=en#cloud-connection)
- [Google Classroom](https://help.syscloud.com/google-classroom?hsLang=en#main-content)
  
  
  
  
  
    - [Setup Google Classroom backup](https://help.syscloud.com/google-classroom?hsLang=en#setup-google-classroom-backup)
    - [Backup archives](https://help.syscloud.com/google-classroom?hsLang=en#backup-archives)
    - [Restore](https://help.syscloud.com/google-classroom?hsLang=en#restore)
    - [Export](https://help.syscloud.com/google-classroom?hsLang=en#export)
- [Microsoft 365](https://help.syscloud.com/microsoft-365?hsLang=en#main-content)
  
  
  
  
  
    - [Setup Microsoft 365 backup](https://help.syscloud.com/microsoft-365?hsLang=en#setup-microsoft-365-backup)
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    - [Restore](https://help.syscloud.com/microsoft-365?hsLang=en#restore)
    - [Export](https://help.syscloud.com/microsoft-365?hsLang=en#export)
    - [Errors](https://help.syscloud.com/microsoft-365?hsLang=en#errors)
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- [Slack](https://help.syscloud.com/slack?hsLang=en#main-content)
  
  
  
  
  
    - [Setup Slack backup](https://help.syscloud.com/slack?hsLang=en#setup-slack-backup)
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- [QuickBooks Online](https://help.syscloud.com/quickbooks-online?hsLang=en#main-content)
  
  
  
  
  
    - [Setup QuickBooks Online backup](https://help.syscloud.com/quickbooks-online?hsLang=en#setup-quickbooks-online-backup)
    - [Backup archives](https://help.syscloud.com/quickbooks-online?hsLang=en#backup-archives)
    - [Restore](https://help.syscloud.com/quickbooks-online?hsLang=en#restore)
    - [Export](https://help.syscloud.com/quickbooks-online?hsLang=en#export)
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    - [Backup archives](https://help.syscloud.com/xero?hsLang=en#backup-archives)
    - [Export](https://help.syscloud.com/xero?hsLang=en#export)
    - [Setup Xero backup](https://help.syscloud.com/xero?hsLang=en#setup-xero-backup)
- [HubSpot](https://help.syscloud.com/hubspot?hsLang=en#main-content)
  
  
  
  
  
    - [Setup HubSpot backup](https://help.syscloud.com/hubspot?hsLang=en#setup-hubspot-backup)
    - [Backup archives](https://help.syscloud.com/hubspot?hsLang=en#backup-archives)
    - [Restore](https://help.syscloud.com/hubspot?hsLang=en#restore)
    - [Export](https://help.syscloud.com/hubspot?hsLang=en#export)
    - [Errors](https://help.syscloud.com/hubspot?hsLang=en#errors)
- [Salesforce](https://help.syscloud.com/salesforce?hsLang=en#main-content)
  
  
  
  
  
    - [Setup Salesforce backup](https://help.syscloud.com/salesforce?hsLang=en#setup-salesforce-backup)
    - [Backup archives](https://help.syscloud.com/salesforce?hsLang=en#backup-archives)
    - [Restore](https://help.syscloud.com/salesforce?hsLang=en#restore)
    - [Export](https://help.syscloud.com/salesforce?hsLang=en#export)
    - [Errors](https://help.syscloud.com/salesforce?hsLang=en#errors)
- [Box](https://help.syscloud.com/box?hsLang=en#main-content)
  
  
  
  
  
    - [Setup backup](https://help.syscloud.com/box?hsLang=en#setup-backup)
    - [Restore Box Data](https://help.syscloud.com/box?hsLang=en#restore-box-data)
    - [Resolve errors](https://help.syscloud.com/box?hsLang=en#resolve-errors)
    - [Export](https://help.syscloud.com/box?hsLang=en#export)
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    - [Manage subscription (Turbo backup)](https://help.syscloud.com/subscription-and-payments?hsLang=en#manage-subscription-turbo-backup)
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    - [Manage Licenses (Turbo backup)](https://help.syscloud.com/subscription-and-payments?hsLang=en#manage-licenses-turbo-backup)
    - [Manage Licenses (Legacy backup)](https://help.syscloud.com/subscription-and-payments?hsLang=en#manage-licenses-legacy-backup)
    - [Billing FAQs](https://help.syscloud.com/subscription-and-payments?hsLang=en#billing-faqs)
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- [Manage admin roles](https://help.syscloud.com/manage-admin-roles?hsLang=en#main-content)
  
  
  
  
  
    - [Admin roles (Turbo backup)](https://help.syscloud.com/manage-admin-roles?hsLang=en#admin-roles-turbo-backup)
- [Settings](https://help.syscloud.com/settings?hsLang=en#main-content)
  
  
  
  
  
    - [Security](https://help.syscloud.com/settings?hsLang=en#security)
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- [K-12 Security & Compliance](https://help.syscloud.com/k-12-security-compliance?hsLang=en#main-content)
  
  
  
  
  
    - [General](https://help.syscloud.com/k-12-security-compliance?hsLang=en#general)
    - [Google Workspace security and compliance](https://help.syscloud.com/k-12-security-compliance?hsLang=en#google-workspace-security-and-compliance)
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    - [Setup backup](https://help.syscloud.com/shopify?hsLang=en#setup-backup)
    - [Restore](https://help.syscloud.com/shopify?hsLang=en#restore)
    - [Export](https://help.syscloud.com/shopify?hsLang=en#export)
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    - [Restore](https://help.syscloud.com/microsoft-o365?hsLang=en#restore)
    - [Export](https://help.syscloud.com/microsoft-o365?hsLang=en#export)
    - [Backup Archives](https://help.syscloud.com/microsoft-o365?hsLang=en#backup-archives)

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