What Backup Settings Are Available in the SysCloud Application?

SysCloud offers flexible backup configuration options that help IT administrators streamline data protection across cloud platforms like Google Workspace and Microsoft 365. From selecting users and apps to defining retention policies and enabling intelligent add-ons, every aspect of the backup process is customizable to meet organizational needs. 

Step 1: Connect Clouds and Add Accounts 

Begin by connecting the cloud platforms you want to back up: 

• Navigate to the Job. 
• Click Connect next to a supported cloud (e.g., Google Workspace, Microsoft 365, HubSpot, Box). 
• Use the Add accounts option to link multiple domains under the same cloud platform. 

You can manage multiple domains and monitor their connection status in real time. 

Step 2: Select Scope 

Choose what part of your organization you want to include in the backup job: 

• Select the domain and click the pencil icon to define the backup scope. 

• You can configure the scope: 

• By organizational unit (OU) 

• By individual users 

This lets you target backups precisely without over-consuming storage. 

Step 3: Select Apps and Configure Backup Settings 

Choose the cloud applications you want to protect, such as Gmail, Drive, Contacts, Calendar, and Shared Drives. 

For each app, you can configure: 

• Retention Type: Choose between Item Level or Snapshot Level backups. 

• Retention Period: Set how long data should be retained (in days or unlimited). 

• Exclusions: Exclude specific folders, file types, or categories from backup. 

• Auto-Backup: Enable this setting to automatically back up newly added users in the defined scope. 

These configurations ensure optimal backup coverage and storage control.

Step 4: Configure Settings by User 

Apply backup and storage settings at the user level: 

• View users within the domain and their associated organizational units. 

• Set a user archive storage limit (in KB/MB/GB or mark as unlimited). 

• Customize settings per user or apply bulk updates across multiple users. 

Granular control over storage limits ensures efficient resource management. 

Step 5: Configure Add-ons (Optional but Recommended) 

Enhance your backup job with intelligent add-ons designed to solve real-world IT challenges: 

• Archiver: Automate long-term data retention and reduce cloud storage costs with customizable archival policies. 

• Data Change Insights: Monitor critical file or data changes across apps for better visibility and compliance. 

• eDiscovery: Enable powerful search and legal hold to support audits, investigations, and compliance workflows. 
• Ransomware Protection: Detect ransomware threats and recover clean backups with built-in safe snapshot recovery.