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      How does the auto-backup feature affect the backup process for users in a domain?

      The auto-backup feature on the SysCloud Application can be used to facilitate the automatic backup of new users added to the domain or an Org Unit.

      You can turn on auto-backup using these steps. 

       

      The auto-backup of data for users in the backup process is based on how the users are selected for the onboarding process and which auto-backup settings is turned on:

      • Onboarding process

      The users can be synced and selected for initial backup during the onboarding process using these options:

      1. Select users: Select specific users for the backup schedule
      2. Entire domain: Select all the users in the domain
      • Auto-backup settings

      There are two levels for choosing the auto-backup function for your domain:

      1. Domain level: Turn on auto backup for all users in the domain
      2. Org-unit (OU) level (or Group-level): Turn on auto backup for selected org units (or Groups)

      Note:

      1. If the auto-backup process is not turned on for the Org Units (or Groups), by default, it will be the same as the auto-backup settings for the domain – unless you change an Org Unit’s backup settings by choosing to override the default settings."
      2. If the auto-backup is turned on for the entire domain, then the users selected during the onboarding process will be backed up after they are synced to the application. Users that were not synced during the onboarding will be backed up after they are synced – SysCloud Application will back up users synced to the application for every 4 hours.

      If the onboarding is completed before or after the auto-backup feature is turned on, the backup process will be done as summarized below.

      Selected onboarding option

      Domain auto-backup setting

      		  

      OU/Group auto-backup

      setting

      Backed-up users

      Excluded users

      Select users

      On

      Off

      		  
      1. Users selected during the onboarding process
      2. New users added to the domain after the SysCloud application installation date
      		  
      1. Users synced during onboarding but not selected for the initial backup
      2. Users in org units/groups for which backup is turned off manually using the Org Unit backup settings 

      Select users

      		  Off

      On

      		  
      1. Users selected during the onboarding process
      2. New users added to the selected Org Units (or Groups) after the SysCloud application installation date
        Note: If settings are chosen for a sub Org Unit, only users added to that sub Org Unit will be backed up

      Users synced during onboarding but not selected for the initial backup

      Select users

      		  On On Users selected during the onboarding process
      New users added to the selected Org Units (or Groups) and the domain after the SysCloud application installation date

      Note: If settings are chosen for a sub Org Unit, only users added to that sub Org Unit will be backed up

      Users synced during onboarding but not selected for the initial backup

      Select users

      Off

      Off

      Users selected during the onboarding process

      		  
      1. Existing users that were not synced during onboarding
      2. Existing users that were not selected during onboarding
      3. New users added to the domain or Org Units (or Groups) 

      None

      		  On  Off

      New users added to the domain after the SysCloud application installation date

      		  
      1. Users synced during the onboarding process
      2. Users in org units/groups for which backup is turned off manually using the Org Unit backup settings 

      None

      		  Off Off

      None

      None – if the application is  installed without selecting users or turning on auto-backup option, no users will be backed up by the application

      None

      		  Off

      On

      New users added to an Org Unit (or Group) after the SysCloud application installation date

      Note: If autobackup is toggled on for a sub Org Unit, only users added to that sub Org Unit will be backed up

      		  
      1. Users synced during onboarding
      2. New users added to the domain or non-selected Org Units (or Groups) 
      None On On

      New users added to either domain or selected Org Unit (or Group) after the SysCloud application installation date

      Note: If autobackup is toggled on for a sub Org Unit, only users added to that sub Org Unit will be backed up

      Users synced during onboarding or any time between the onboarding process and the auto-backup setting was switched on

      Entire Domain

      		  On  Off Users synced during onboarding
      New users added to the domain after the SysCloud application installation date      		  Exception: If the Org Unit (or Group) backup settings is changed to override the domain backup settings, it will not be backed up.

      Entire Domain

      		  Off On Users synced during onboarding
      New users added to the selected Org Units (or Groups) after the SysCloud application installation date

      Note: If autobackup is toggled on for a sub Org Unit, only users added to that sub Org Unit will be backed up

      Users to the domain and non-selected Org Units (or Groups) after the SysCloud application installation date

      Entire Domain

      		  On On Users synced during onboarding
      New users added to the domain after the SysCloud application installation date

      NA

      Entire Domain

      		  Off Off Users synced during onboarding
      New users added to the domain after the SysCloud application installation date

      New users added to the domain or Org Units (or Groups) 

       

       

      Note: A user is considered to be new if they are added to G Suite (or Office 365) and synced after the date and time of the SysCloud Application installation.